COVID-19 Operational Guidelines on AIARE Programs

Updated September 2022

The following guidelines are based on guidance from the CDC and AIARE’s medical advisors. The COVID-19 pandemic continues to evolve and AIARE will continue to revise this document as necessary. Due to the complexity of this continually evolving pandemic and unforeseen circumstances, our guidelines cannot cover every operational possibility. Therefore, people who are at higher risk for severe illness from COVID-19 should carefully consider, in conjunction with their health care provider, whether to attend a course

You are considered up-to-date with your COVID-19 vaccine:

  • You have received your primary series doses
  • You have received your booster for your age group when eligible.


COVID-19 in-person course requirements: 

  1. COVID-19 vaccinations are:
    • Required for all Instructor Staff. Instructor Staff must be up-to-date with their vaccination against COVID-19. AIARE does allow for medical and religious exemptions.
    • Are not required for participants on courses unless required by our venue partner. We encourage everyone to be up-to-date with their COVID-19 vaccine.
  2.  AIARE requires all Instructor Staff and participants on AIARE IT, Pro Programs, and Women’s Mentorship Programs to provide proof of a negative COVID-19 antigen test within 24 hours of the in-person course start date. Home tests are acceptable. 
    • In the event that your antigen test is positive, contact AIARE and do not attend the course. 
  3. AIARE requires that you are free of any COVID-19 symptoms prior to attending any in-person course
  4.  AIARE strongly encourages the use of masks while indoors and in close proximity to others. AIARE may require the use of masks on course, especially if community transmission defined by the CDC is high.
  5. AIARE reserves the right to alter these requirements to be more restrictive based on:
    • Activity: AIARE will require up-to-date COVID-19 vaccine in addition to a negative COVID-19 antigen test for all course participants on a course when the meals, lodging, and/or transportation are shared and there is not a reasonable option to have separate lodging, meals, and/or transportation.
    • Prevalence of COVID-19 cases
    • Venue partnership requirements


Course Cancellation

AIARE reserves the right to cancel any course or event at any time based on changing information or restrictions that affect our ability or willingness to operate at a given location. We will notify participants as soon as possible if this occurs. AIARE’s decision to cancel a course or event as related to COVID-19 will be informed by the following criteria:

  • Instructor Staff health and ability to work.
  • Public land and/or travel restrictions that might prevent access to the program area.
  • Local, state, or federal COVID-19 restrictions, preventing AIARE operations.


AIARE strives for transparent communication with students and Instructor Staff in the event of a course cancellation, tuition reimbursement will be based on AIARE’s Cancellation Policy.