COVID-19 Course Disclosure and Participant Expectations

Updated June 2022

The COVID-19 pandemic continues to raise risk management and health concerns on AIARE courses.  While we recognize there is still uncertainty, we have come a long way since the emergence of the pandemic. 

We require up-to-date vaccination for all Instructor Staff teaching our courses.  We strongly encourage all course participants to get their COVID-19 vaccine and stay current with their booster(s) as they are eligible.  To participate in an AIARE course, you must show proof of your COVID-19 vaccine or show proof of a negative PCR test three days prior to the start of the course.  If you are interested in registering for an AIARE PRO or IT course, you should self-screen and carefully evaluate whether or not to participate if you are at a higher risk for severe illness from COVID-19.

To operate our courses, we work closely with our partners, instructors, and participants to make sure we can confidently run programs with excellent learning outcomes.  AIARE will comply with all local orders and regulations in place along with state and federal orders. We will also follow the guidance of the CDC and our industry partners to inform our internal protocols and procedures.  Reducing risk to all course participants relies on your commitment to choosing behaviors prior to and during the course that support a positive learning outcome as well as the health of everyone involved. 

AIARE reserves the right to cancel a course at any time based on changing information or restrictions that affect our ability to operate. We Strive for timely and transparent communication.


Frequently Asked Questions

Is a vaccine required for an AIARE PRO or IT Course?

AIARE strongly encourages everyone to get their COVID-19 vaccine and boosted.

AIARE will require participants to be up-to-date with their COVID-19 vaccine for courses where the meals, lodging, and/or transportation are shared and there is not an option to have separate lodging, meals, and/or transportation.  Be sure to check the course description when you apply.  In yurt based (ie Mazama PRO2) courses, we may require vaccinated individuals to take up to 2 COVID-19 rapid antigens tests.  We may ask students to bring them to the course as needed.  If this is a requirement for your course, AIARE will let you know.

In short, a vaccine is not required to participate in the majority of AIARE courses.


Is a negative COVID-19 test required for AIARE PRO or IT Course?

It is only required if you do not provide AIARE with proof of a being up-to-date with your COVID-19 vaccine. 


Will my vaccination status affect my course?

Unvaccinated and vaccinated individuals will be required to follow local regulations and CDC guidelines set into place at the time of the course.  Below is a chart with some of the differences you can expect on course based on your vaccination status:

Vaccinated Unvaccinated or not up-to-date with you vaccination
  • Required to follow CDC guidelines for unvaccinated individuals.  
  • Required to show a negative PCR test prior to the course start.
  • If exposed to COVID-19 while on course, you may be required to quarantine if you are not up-to-date on your vaccination. 

Please refer to AIARE COVID-19 Operational Guidelines for more information.


What if I have received the COVID-19 vaccination, do I still need to provide a negative test result?

If you provide proof of being up-to-date on your COVID-19 vaccination, you do not need a negative test result prior to that start of the course for the majority of our courses.  If you choose to not share your proof of vaccination against COVID-19, you need to provide a negative test result.

We may ask students on lodge based courses to take a rapid antigen test up to 2 times during the course.


What if my COVID-19 test is positive?

If your test result is positive, do not travel to your course. Please contact AIARE immediately.


When would you cancel a course as it relates to COVID-19?

We will continuously monitor the local, state, and federal recommendations regarding COVID-19. If local health authorities make a recommendation against running a course or a restriction that applies to our programs is enacted, courses that haven’t yet started will be canceled.


What will AIARE do if someone on the course shows COVID-19 signs or symptoms?

AIARE will work the individual to immediately self-isolate.  If medical help is needed, AIARE will work with the individual to access medical care and will consider contacting their emergency contact.  Individuals required to quarantine will be notified. 


What will AIARE do to manage the COVID-19 risk on course?

AIARE will comply with local orders and regulations along with state and federal orders at the time of our course.   AIARE will follow the guidance of the CDC and our industry partners to inform our internal protocols and procedures and as a result, AIARE may update what will be expected from students.  We will strive for timely and transparent communication. 

Pre Course:

  • AIARE strongly recommends all students to arrive at your program up-to-date on their vaccination.
  • AIARE requires all students to complete a medical form with pertinent information, which includes whether or not you choose to submit proof of a COVID-19 vaccine or a negative PCR test.
  • AIARE requires all participants to provide proof of a negative COVID-19 test within three days of the course start OR a COVID-19 vaccination record.
  • Participants who are vaccinated are still required to comply with all COVID-19 risk management practices, including mask use as required by the county, hygiene, and physical distancing as stipulated by the local, state, and/or federal guidelines at the time of the course.  
  • AIARE requires that students notify AIARE if they have had any signs and symptoms of COVID-19 as defined by the CDC OR if you have had contact with an individual that has a positive COVID-19 test within 14 days of the start of your course. Contact is defined by the CDC as having been within 6 feet of an individual with a confirmed case of COVID-19 for 15 minutes or more. 
  • AIARE asks all course participants to increase vigilance in managing COVID-19 within 2 weeks of the course start.  We ask participants to avoid large gatherings and crowds as well as poorly ventilated areas.   Use a mask properly as recommended by the CDC, wash hands frequently, and follow local, state, and federal guidelines as they pertain to COVID-19.

On Course:

  • AIARE may conduct daily self-check wellness tests as part of our daily meeting prior to the start of the first session. This may include questions about your health. 
  • If a student has symptoms of COVID-19, we will require that they remove themselves from the course. This means withdrawing from the course entirely and AIARE will work with participants on a case-by-case basis.  
  • Physical distancing measures of 6 feet between unvaccinated individuals as necessary.
  • AIARE will require face coverings by unvaccinated participants during classroom sessions and in the field when physical distancing is not possible.  Masks may be required for vaccinated individuals dependent on local regulations.
  • As necessary, shared equipment will be disinfected after use.  
  • AIARE will require all participants and instructor staff to be diligent to personal hygiene, by committing to wash hands frequently and maintaining physical distances.  

If you are not able or unwilling to comply with requirements set forth by AIARE or our partner, you may be asked to remove yourself from the course.


What if I need to cancel my enrollment due to COVID-19?

If you need to cancel your enrollment for a reason related to COVID-19, AIARE’s cancellation policy will go into effect. 


What if I have questions?

Please reach out to our Operations Manager: 


COVID-19 Participant Expectations

All students that register for and participate in an AIARE CE, ITC, CLT, PRO1, or PRO2 agree to follow AIARE’s COVID-19 Operational Guidelines as follows:

I understand that masks, physical distancing, self-assessment for symptoms, hand washing, and other COVID-19 related measures, minimize the risk of infection. I further understand that the ability for AIARE to operate the course is dependent upon compliance of the COVID-19 Operational Guidelines by all course participants.

I will:

  1. Properly wear my mask at all times when/where required.
  2. Frequently wash and sanitize my hands during the course.
  3. Inform the Instructor Staff immediately if I have a fever or any other symptom associated with COVID-19, including but not limited to: cough, new loss of smell or taste, chills, sore  throat, nausea, or vomiting.
  4. Follow local, state, and federal orders as they pertain to both where I am based and to my course location prior and during the course.
  5. If unvaccinated, practice physical distancing both before and during my course.  
  6. Avoid large crowds and poorly ventilated areas within two weeks of the course start.
  7. Support the health and well being of my fellow course participants and make every effort to be part of the solution as I recognize this has been and continues to be a stressful and overwhelming time for many.



Failure to abide by the above expectations and AIARE’s COVID-19 Operational Guidelines can result in removal from the course.  I acknowledge that while it may be challenging, I understand the consequences (and risk to those around me) of not upholding my pledge and I commit fully to the above actions.